EDITOR GUIDELINES

EDITORIAL WORKFLOW & TIMELINE

BASILIUS EIRENE: JURNAL AGAMA DAN PENDIDIKAN

From Submission to Publication
PERFORMANCE TARGET: 6 MONTHS from Submission to Publication

STAGE 1: SUBMISSION [Week 1-2]

PIC: Author & Editor

  1. Author submits manuscript via OJS system (file .docx, metadata, abstract, references).
  2. Editor checks technical completeness: template,  and author declaration.
  3. Assign to Section Editor based on expertise (Theology / Christian Education).

Output: Manuscript assigned.
KPI: Response within 3 working days.

STAGE 2: INITIAL SCREENING / DESK REVIEW [Week 3-4]

PIC: Section Editor

This stage determines whether the manuscript deserves to go to peer review.

Checkpoint Standard for Basilius Eirene Action If Failed
Focus & Scope Must be relevant to Religion, Theology, Christian Religious Education, and Education Desk Reject - Out of Scope
Plagiarism Check Turnitin / iThenticate < 20% similarity Return to author for paraphrasing
Article Structure IMRAD + Abstract 150-200 words + Keywords + APA 7th Return for formatting revision
References Min. 20 references, 80% from last 5 years, primary sources Return to author

Possible Decisions: Passed to Review / Desk Reject / Return to Author for Technical Revision

STAGE 3: PEER REVIEW PROCESS [Month 2-3]

PIC: Section Editor + 1 Reviewer (Blind Review)

  1. Section Editor invites 1 reviewer from reviewer database (SINTA, Scopus ID required).
  2. Review period: 30-45 days. Reviewers evaluate originality, theological depth, methodology, and contribution.
  3. Review criteria:
    • Originality & Novelty (25%)
    • Theological & Pedagogical Analysis (25%)
    • Methodological Rigor (20%)
    • Clarity of Argument & Discussion (15%)
    • References & Academic Writing (15%)
  4. Reviewer recommendations: Accept / Minor Revision / Major Revision / Decline.

KPI: If reviewer does not respond in 14 days, Section Editor must invite alternative reviewer.

STAGE 4: EDITORIAL DECISION & AUTHOR REVISION [Month 4]

PIC: Editor-in-Chief

  1. Section Editor compiles reviewer reports and gives recommendation to Editor-in-Chief.
  2. Editor-in-Chief makes final decision via OJS.
  3. Author revises manuscript based on review. Revision time: 21-30 days.
  4. Author must upload: Revised file (with highlight) + Response to Reviewers letter + Updated similarity check.

If Major Revision: Manuscript goes to Round 2 Review (Day 110-130) to the same reviewers.
If Minor Revision: Checked by Section Editor only, no need for second round.

If author does not revise within 30 days without notification, manuscript will be Declined as expired.

STAGE 5: COPYEDITING, LAYOUT & PROOFREADING [Month 5]

PIC: Copyeditor & Layout Editor

  1. Copyediting (Day 121-135): Language editing, APA 7th consistency, Bible verse formatting, metadata correction.
  2. Layout Editing (Day 136-145): Convert to final PDF galley using Basilius Eirene template, assign DOI, add header/footer.
  3. Proofreading (Day 146-150): Author checks final galley. Only typo and layout errors can be corrected. No content changes allowed at this stage.

STAGE 6: PUBLISHING & INDEXING [Month 6]

PIC: Managing Editor

  1. Article published online via OJS and assigned to current Issue (Vol. X, No. X, Month Year).
  2. DOI activation via Crossref.
  3. Indexing check: Google Scholar, Garuda, BASE, etc.
  4. LoA and publication notification sent to author via OJS email.

JOURNAL PERFORMANCE INDICATORS (KPI)

  • Acceptance Rate: 40-60%
  • Time to First Decision: 30 days
  • Time from Submission to Publication: 120-180 days (4-6 months)
  • Plagiarism Tolerance: <20%
  • Review System: Blind, minimum 1 reviewer

ETHICAL COMMITMENT FOR ALL EDITORS

  1. All editors must follow COPE Core Practices.
  2. Maintain confidentiality of manuscript and reviewer identity.
  3. Declare conflict of interest and recuse if necessary.
  4. All communication must be through OJS system.
  5. Zero tolerance for plagiarism, data fabrication, and AI-generated full manuscripts.